Owners will be automatically notified if ownership is transferred to them. You will still have edit access unless the new owner removes your access. Transferring ownership allows you to change owners of a folder or other document. To set an expiration, hover your mouse next to the share settings changes and click the stopwatch icon that will appear. This option is only available for commenters and viewers of your document. You can limit the amount of time that a collaborator has access to your document. To disable this option, go to "Share" → "Advanced", and confirm that " Disable options to download, print, and copy for commenters and viewers" is checked.
Viewing only allows others to look at the document without having the ability to make outside contributions.īy default, commenters and viewers also have the ability to download, print, and copy the document.
People who have permission to comment also have the ability to add suggestions to your document, which you or other editors can choose to accept or reject. The document owner should decide their comfort level with the ability of others to comment. While there are not as many problems with permissions like there are in editing, this could still be undesirable. Those that have access to commenting on your document will not be able to edit directly however, they can still add comments and suggestions throughout the document. If you only want specific people to be able to edit, secure your document by going to "Share" → "Advanced", and confirm that " Prevent editors from changing access and adding new people" is checked. When you have a specific list of people you want to share a document with, you have the option to let them edit, comment, or view.Įditing By default, people who can edit your shared file can alsoĪlthough you likely trust the people you originally add to the document, be default they can add and share with people you may not know, and those people can add additional people, and so on. Whether you're sharing with a specific list of people or have a much larger viewer-base in mind, there are some precautions that should be taken to ensure that you and your collaborators are sharing safely and securely. Search the Help Desk Search Securing Google Docs for Public Sharing
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